EXIM Bank Federal Personnel Payroll System (FPPS) – Privacy Act System of Records Notice Update
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The Export-Import Bank of the United States (EXIM Bank) has published a notice under the Privacy Act of 1974 proposing to update its System of Records Notice (SORN) for the Federal Personnel Payroll System (FPPS). This system is used by EXIM's Security Office to manage all personnel, payroll, and time-and-labor data for Bank employees, covering salary payments, benefits administration, and pension processing. FPPS is an interagency system operated through an agreement with the Interior Business Center (IBC), customized to handle the full lifecycle of personnel transactions. It includes batch processing for payroll calculations, a web-based interface (WebFPPS) for browser-based access, and several integrated minor applications covering time and attendance, retirement card creation, and data migration tools. The system also interfaces with the FPPS Datamart application, which allows EXIM staff to run queries and generate reports on personnel and payroll data. It handles specialized regulatory requirements including garnishments, specialized pay arrangements, and special appointment programs. The stated purpose of the update is to consolidate EXIM Bank's human resources functions into a unified, secure platform, improving data integrity, enhancing employee self-service capabilities, and increasing operational efficiency across payroll and HR workflows.
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Key Changes
- EXIM Bank is updating its existing Privacy Act System of Records Notice (SORN) for the Federal Personnel Payroll System (FPPS) as of March 27, 2026.
- FPPS will continue to process the full lifecycle of personnel transactions including payroll calculations, benefits, garnishments, and retirement records under the updated notice.
- The FPPS Datamart integration is formally recognized, enabling EXIM staff to query and report on personnel and payroll data.
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Obligations
What this law requires
EXIM Bank must maintain and operate the Federal Personnel Payroll System (FPPS) in compliance with the Privacy Act of 1974 requirements for Systems of Records Notices
EXIM Bank must ensure proper payment of salary and benefits to EXIM personnel through the FPPS system
EXIM Bank must track and record time worked, leave, or other absences for reporting and compliance purposes using FPPS
EXIM Bank must process regulatory requirements including specialized pay arrangements, garnishments, and special appointment programs through FPPS
EXIM Bank must maintain data integrity and security standards when consolidating personnel, payroll, and human resources functions into the unified FPPS platform