USDA updates SNAP Privacy Act records system
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This notice updates USDA’s Privacy Act records system for SNAP by expanding it to cover both people disqualified from SNAP and households included in SNAP quality control reviews. It also folds records from a separate SNAP quality control system into one updated system. The change mainly affects USDA/FNA staff, state SNAP administrators, households selected for quality control review, and people disqualified from SNAP. The practical result is a cleaner records structure, continued Privacy Act coverage, and updated handling of electronic records used for program integrity and quality control.
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Key Changes
- Retitles and expands the SNAP records system to include disqualified individuals and households in the quality control universe
- Moves SNAP quality control records formerly covered by USDA/FNS-7 into the updated FNA-5 system
- Updates record locations, maintenance, storage, and electronic record handling
Obligations
What this law requires
USDA/FNA must maintain SNAP Quality Control records formerly covered under USDA/FNS-7 within SNAP-QCS and use them in conjunction with the Electronic Disqualified Recipient System for SNAP program integrity and statutory quality control requirements.
USDA/FNA must provide continued Privacy Act coverage for records on persons disqualified from SNAP and households in the SNAP quality control universe under the modified USDA/FNA-5 system of records.
Routine uses in the modified USDA/FNA-5 system of records may become effective only 30 days after publication in the Federal Register, unless USDA changes them as a result of public comment.
USDA/FNA must include electronic records in the location, maintenance, and storage coverage for the modified SNAP system of records.