#BGBl. 2025 I Nr. 375Regulation on the Creation, Maintenance and Continuation of Paper-Based Files in Proceedings under the Military Discipline Code and in Administrative Fine Proceedings within the Portfolio of the Federal Ministry of Defence
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This regulation, published in the Federal Law Gazette on 29 December 2025, establishes detailed rules for the creation, management, and continued use of exclusively paper-based files in two specific areas within the German Federal Ministry of Defence: disciplinary proceedings under the Wehrdisziplinarordnung (Military Discipline Code) and administrative fine (Bußgeld) proceedings. It applies exclusively to the military and defence sector and does not affect civilian courts or other federal ministries. The ordinance provides technical and organisational specifications for how such paper records must be prepared, stored, indexed, and transferred between authorities to ensure legal compliance, traceability, and long-term archivability. It reflects a deliberate decision to maintain traditional paper files for these sensitive military disciplinary and sanction procedures rather than transitioning them to fully digital case management systems.
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Key Changes
- Mandates creation and exclusive use of paper-based files for all proceedings under the Wehrdisziplinarordnung and Bußgeld proceedings within the Federal Ministry of Defence
- Establishes specific technical and organisational requirements for preparation, indexing, storage and transfer of physical case files
- Entered into force following publication in BGBl. 2025 I Nr. 375 on 29 December 2025
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Obligations
What this law requires
Create and maintain exclusively paper-based files for all proceedings under the Military Discipline Code (Wehrdisziplinarordnung) within the Federal Ministry of Defence
Create and maintain exclusively paper-based files for all administrative fine proceedings (Bußgeldverfahren) within the Federal Ministry of Defence portfolio
Prepare paper records according to specified technical and organisational standards as detailed in the regulation
Establish and maintain proper indexing systems for paper-based files to ensure traceability and accessibility
Store paper files in compliance with long-term archivability requirements specified in the regulation